Last Updated: March 27, 2026

ACADIC (“we,” “us,” or “our”) is committed to protecting the privacy and security of the personal data we collect. This Privacy Policy outlines how we collect, use, disclose, and safeguard information across all components of our business operations, including our consulting services, technological platforms, and educational programs.

By engaging with our services, visiting our website, or participating in our programs, you agree to the practices described in this policy.

1. SCOPE AND APPLICABILITY

This policy applies to all aspects of ACADIC’s operations globally, including but not limited to:

  • Consulting Services: Grant Writing, Funding Advisory, and Health Economics Consulting.
  • Technological Solutions: Agentic AI, Process Automation, Data Interoperability, and the Data in Africa Dashboard.
  • Educational Programs: The “Tech Bridge” training program (including trainers and trainees).
  • Corporate Operations: Interactions with partners, employees, contractors, and prospective clients.

2. TYPES OF INFORMATION WE COLLECT

We collect information necessary to deliver our services, maintain security, and comply with legal obligations. The types of information we collect depend on how you interact with us.

2.1 For Consulting Clients (NGOs, Universities, Governments, SMEs)

We collect information required to execute service agreements (e.g., Grant Writing, Advisory):

  • Contact Information: Name, organizational title, business email address, phone number, and physical business address.
  • Organizational Data: Strategic goals, internal financial data, project details, existing donor lists, program performance data, and personnel information necessary for grant applications.

2.2 For Technology Users & Platforms

We collect data when users interact with our AI systems, data pipelines, or dashboards:

  • Usage Data: IP address, browser type, device identifiers, log files, and interaction data regarding how our platforms are used.
  • Input Data: Data provided by clients for cleaning, annotation, or interoperability processing.
  • System Logs: Records of automated agent actions and decisions within optimized workflows.

2.3 For Educational Program Participants (Tech Bridge)

We collect information crucial for managing the mentor-mentee dynamic and cross-border logistics:

  • Trainers (Global Talents): Full name, CV/resume, bank account information (for payment processing), contact details, and performance reviews.
  • Trainees (Youths/Students): Name, age/grade level, parent/guardian contact information, educational background, and program progress records.

2.4 Website Visitors

  • Cookies and Tracking: We use cookies and similar tracking technologies to analyze website traffic and improve user experience.

3. HOW WE USE YOUR INFORMATION

We process personal data based on legitimate business interests, contractual necessity, legal obligation, or consent. Uses include:

  • Service Delivery: Executing grant applications, deploying AI automation, providing advisory services, and facilitating training cohorts.
  • Relationship Management: Processing payments, sending administrative updates, and managing client/trainer communications.
  • Platform Improvement: Analyzing usage data to optimize our AI models, dashboard functionality, and educational curricula.
  • Security & Compliance: Preventing fraud, ensuring data integrity, and complying with Canadian, Nigerian, and other international legal requirements.

4. DATA SHARING AND DISCLOSURE

ACADIC does not sell personal data. We share information only in limited, controlled circumstances:

  • Service Providers: We share data with trusted third-party vendors who provide essential infrastructure (e.g., cloud hosting (AWS/Azure), payment processors, communication tools like Slack/Zoom). These providers are contractually bound to protect your data.
  • Thematic Delivery: Data may be shared between the Canadian and Nigerian entities of ACADIC as required to leverage specific expert “pods” (e.g., Prof. Kong’s scientific oversight for a project managed by Victor Abel).
  • Educational Logistics: Relevant contact information is shared between trainers and trainees/guardians to facilitate “Tech Bridge” sessions.
  • Legal Necessity: We may disclose information if required by law, subpoena, or to protect the safety and rights of ACADIC or others.

5. INTERNATIONAL DATA TRANSFERS

As a cross-border organization operating primarily between Canada and Nigeria, your information may be transferred across international borders.

  • Canadian Standards (PIPEDA): We adhere to PIPEDA for data processed within Canada.
  • Nigerian Standards (NDPA): We adhere to the NDPA for data processed within Nigeria, ensuring that any transfer out of Nigeria meets the Act’s adequacy requirements.
  • Global Safeguards: When data is transferred between our Canadian and Nigerian operations, or to providers in other jurisdictions, we utilize Standard Contractual Clauses (SCCs) or other recognized legal mechanisms to ensure data remains protected to GDPR-equivalent standards.

6. DATA SECURITY AND RETENTION

6.1 Security Measures

We implement robust technical and organizational measures to protect data:

  • Encryption: Data is encrypted both at rest and in transit (using SSL/TLS).
  • Access Control: Access to sensitive client or personal data is strictly limited to authorized personnel (Founders and relevant Pod leads) on a “need-to-know” basis.
  • Monitoring: Continuous monitoring of systems for vulnerabilities and unauthorized access.

6.2 Retention

We retain data only as long as necessary to fulfill the purposes for which it was collected, comply with legal requirements (e.g., financial audit trail), or resolve disputes. Client data provided for a specific project (e.g., grant writing) is deleted or returned upon project completion, unless retainers dictate otherwise.

7. YOUR PRIVACY RIGHTS

Depending on your location (e.g., EU, Canada, Nigeria), you have certain rights regarding your personal data:

  • Access: The right to request copies of your personal data.
  • Correction: The right to request correction of inaccurate data.
  • Erasure (Right to be Forgotten): The right to request deletion of your data, subject to legal obligations.
  • Restriction: The right to request that we restrict the processing of your data.
  • Data Portability: The right to receive your data in a structured, commonly used format.
  • Object: The right to object to our processing of your data.
  • Withdraw Consent: Where processing is based on consent, the right to withdraw that consent at any time.

To exercise these rights, please contact us at the address provided below.

8. CHILDREN’S PRIVACY

Our “Tech Bridge” training program serves youths. ACADIC recognizes the special need to protect the privacy of children.

  • Parental Consent: We require explicit consent from a parent or legal guardian before collecting any personal data from individuals under the age of 18 (or the age of majority in their jurisdiction).
  • Data Minimization: We collect only the minimum information required for program participation (e.g., name and progress records) and limit access to this data.

9. CHANGES TO THIS POLICY

We may update this Privacy Policy to reflect changes in our services, technology, or legal obligations. We will notify you of any material changes by posting the new policy on our website and updating the “Last Updated” date.

10. CONTACT INFORMATION

If you have any questions about this Privacy Policy or wish to exercise your data protection rights, please contact our Data Protection Officer (DPO):

ACADIC

  • Email: privacy@acadicsolutions.com
  • Address (Canada): 662 155-College Str Tonronto, Ontario. CA
  • Address (Nigeria): 1 Federal Secretariat Qtrs, Inn Field, Jos. NG